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1. 'Report Text' Essay No. 4
A- Key Learning Points
I- Features of a Report Text
Question 1: In the first example, the report is written by a student and addressed to the literature teacher. The purpose of the report is to explain the reason for the late submission and request permission to submit the assignment. In the second example, the report is written by a student and addressed to the school administration. The goal is to request assistance in locating a lost bicycle.Question 2: The content of the report should clearly present the damage or level of responsibility of the person submitting it. The format should follow that of an administrative document.
Question 3: The writer of the report must show respect for the authority or organization handling the issue, present the events clearly and objectively, and ensure the report is written in a formal and serious tone.
Question 4: Common situations that require a report include incidents like a student fighting and being asked to write a report, or a student stealing another student's belongings.II- How to Write a Report Text
Question 1: Situations that require writing a report. Answer: In the scenarios listed, situations (a) and (b) require a report, while situation (d) depends on the value of the lost item. If the item is of high value, a report is necessary; if it is of low value, a report may not be required. In situation (a), the class president writes the report to the homeroom teacher, and in situation (b), the student writes the report to the librarian.
Question 2: How to write a report text. A report text should include the following sections: a) The introduction: National emblem, slogan (centered): SOCIALIST REPUBLIC OF VIETNAM, Independence – Freedom – Happiness, Date and location (top right corner), Title (centered): REPORT ON...., Recipient of the report: Dear... b) The body of the report: The writer describes the time, place, events, causes, consequences, and assigns responsibility. The tone should be objective and truthful. c) The format: A concluding statement or assurance, signature, and the writer's full name.Note - from the textbook.
2. 'Report Text' Essay No. 5
I - Fundamental Knowledge to Master
1. A report text is a document used to present the damages or the level of responsibility of the person reporting an event that requires investigation due to its consequences.
2. The writer of the report is someone involved in the event. The recipient is an individual or authority responsible for reviewing and resolving the issue.
3. A report must follow a specific format and clearly present the time, place, event, names of individuals involved, and the writer's request.
The report must include the full names of the sender and recipient, the time, and the place to be valid.
II - Guidance to Understand the Lesson
1. Purpose of writing a report: to present the damages or level of responsibility in an event that needs to be addressed.
2. Similarities and differences between reports and notifications:
a) Similarities
- Both must follow a specific format and include full and accurate details of time, place, events, and names of those involved.
- Both require the full names of the sender and recipient, time, and place for validity.
b) Differences
- Report: Describes completed tasks or actions taken by the writer for others to be informed.
- Notification: Describes damages or responsibilities of the person reporting, explaining events that have resulted in consequences requiring attention.
3. Common structure of a report:
a) National emblem and slogan (centered)
b) Location and time of the report (top right corner)
c) Title of the report (centered, often in bold or capital letters)
d) Recipient of the report
e) Content of the report
f) Conclusion: request, assurance, and date of writing; signature and name of the reporter.
III - Practice Exercises
1. Errors in using documents:
b) A report should not be used when a plan report for the meeting is needed.
c) A report should not be used for a progress report but for a report on the execution of a plan.
2. Some situations requiring a report:
- The cleaning staff discovers that a desk and a chair have been stolen from the classroom.
- Someone has vandalized the freshly painted wall.
3. Students should complete this on their own.
3. 'Report Text' Essay No. 6
I. Fundamental Knowledge
1. When an incident occurs (resulting in negative consequences) that requires the responsible party (or the relevant authority) to investigate, those involved in the event must write a report to clearly and thoroughly describe the situation, while also outlining their level of responsibility.
Thus, a report text is a document used to help the responsible authority or party accurately understand the nature of the event, especially when it concerns the person writing the report.
2. When writing a report, besides mandatory components (national emblem, slogan, recipient...), the following details must also be included:
+ The location and time the event occurred.
+ Individuals involved in the event.
+ The sequence and development of the event.
+ The cause of the event.
+ The extent of damages (if any).
+ The writer's responsibility if the event resulted in harm.
+ Specific requests (if any).
3. The format of a report:
a) National emblem and slogan (centered)
Socialist Republic of Vietnam
Independence - Freedom - Happiness
b) Location and date of the report (top right corner)
……………, Day…… Month….. Year 2005
c) Title of the report (centered, typically in bold or capital letters)
Report
(Regarding the issue…………..)
d) Recipient of the report:
To: ………………………………………………………………
e) Report content: Provide a detailed description of the event.
g) Conclusion: Request, assurance (if needed); signature and name of the person writing the report.
II. Skill Development
1. Errors in using documents:
a) In this case, a report should not be written, but rather a self-assessment.
b) A report should not be used when a plan report for the event is required.
c) A report should not replace the progress report for a plan's execution.
2. Some situations that require writing a report:
- A disruption occurs in class, and the class president must write a report to the school administration.
- A student loses their backpack while the class is outside for physical activities. They write a report for the homeroom teacher.
3. Please base your report on the two scenarios above and write your own report as shown in the textbook.
4. 'Report Text' Essay No. 1
I. Characteristics of a Report Text
1. In the examples above, the writer of the report is a student.
+ Example 1: A report is written to explain the late submission of an assignment and request permission for an extended deadline.
+ Example 2: A report is written about a bicycle mix-up and requests the school to help locate the missing bike.
2. Content and format of the report:
- Example 1:
+ Describes a personal situation (the writer had to care for an ill parent, leading to a delayed assignment).
+ The report follows an administrative document format.
- Example 2:
+ Describes an event where a bicycle was mistakenly taken.
+ This report is also in the format of an administrative document.
3. The writer of the report must maintain a sincere, serious, and objective tone.
4. Some cases where a report might be necessary in school life:
- Report when money goes missing in the classroom.
- Report when involved in a fight with a classmate.
- Report when skipping a class.
II. How to Write a Report
1. Situations that require writing a report:
Examples of situations where a report must be written:
a) Your class organizes a trip without prior permission from the teacher.
- The class president writes and submits the report to the homeroom teacher, principal, and school administration.
b) You accidentally damage a science experiment tool during practical lessons.
- The student writes and submits the report to the teacher in charge of the experiment.
2. How to write a report:
a) Starting format of the report
b) Report content
c) Closing format of the report.
5. Lesson Plan "Incident Report" No. 2
Part I: CHARACTERISTICS OF AN INCIDENT REPORT
Read the two documents (pages 133 - 134 of the 8th grade Language Arts textbook, Volume 2) and answer the following questions:
1. In the documents, who is required to write the report, and for whom? What are the reasons and purposes for writing the report?
2. What are the key points regarding the content and format of the incident report?
3. What attitude should the writer of the report have towards the incident being reported?
4. List some situations where you might need to write an incident report in school.
Answer:
Answer to Question 1 (Textbook, page 135, Language Arts 8, Volume 2)
- In the documents:
+ The report writer introduces themselves as "I am Pham Viet Dung" or "I am Vu Ngoc KT."
+ The report is addressed to:
"Ms. Nguyen Thi Huong..."
"The School's Board of Trustees"
- The purpose of writing the report is:
+ Document 1: Regarding submitting an assignment late.
+ Document 2: Regarding a lost bicycle.
Answer to Question 2 (Textbook, page 135, Language Arts 8, Volume 2)
An incident report is a type of document that outlines damages or the level of responsibility of the writer regarding an incident that resulted in consequences requiring further review.
The report must follow proper formatting and present accurate details including time, location, involved parties, and the writer's suggestions. It should include the sender, recipient, date, and location to be valid.
Answer to Question 3 (Textbook, page 135, Language Arts 8, Volume 2)
The writer must maintain an objective, honest, and factual tone when writing the report.
Answer to Question 4 (Textbook, page 135, Language Arts 8, Volume 2)
In school, there are many situations where an incident report might be necessary, such as:
- Classroom disruptions
- Loss of attendance records
- Poor cleanliness in the classroom
- Tardiness
The report writer can be the class president, a class officer, or any student within the school.
The report may be addressed to the class teacher, subject teachers, administrative staff, or the school management.
Part II: HOW TO WRITE AN INCIDENT REPORT
Question 1 (Textbook, page 135, Language Arts 8, Volume 2)
Situations where an incident report is required:
In the following scenarios, which situations may require a report? Why? Who should write it? Who should it be addressed to?
a) Our class organized a trip without permission from the homeroom teacher.
b) I damaged the laboratory equipment during a practical session.
c) Some students were talking and caused a disruption during class.
d) Our home was burglarized.
Answer:
b) The damage to the lab equipment disrupted the lesson and impacted the school’s resources. If not reported, the teacher won’t be able to conduct the experiment properly, and the responsible student may face disciplinary action for damaging school property.
- The report writer is "I" - the student responsible for the damage.
- The report should be sent to:
+ The science teacher responsible for the lab + The teacher in charge of the laboratory.
d) The burglary at home is an incident that must be reported. Only someone within the household can provide specific details about the time, method of entry, stolen items, and potential suspects. Based on this information, the authorities can investigate the crime.
- The report writer is a parent or guardian.
- The report should be sent to the local police station.
Question 2 (Textbook, page 135, Language Arts 8, Volume 2)
How to write an incident report:
Consider three main points:
a) The opening format of the report
b) The content of the report
c) The closing format
6. Lesson Plan "Incident Report" No. 3
I. Features of an Incident Report
Question 1:
Document 1:
- The report is written by student Pham Viet Dung to report to the literature teacher.
- Purpose: Requesting an extension for submitting the essay.
- Content: Describes a personal situation (needed to take care of a sick father, hence the delayed submission).
- Format: Follows the structure of a proper incident report.
Document 2:
- The report is written by student Vu Ngoc Ki to the school principal regarding a misplaced bicycle.
- Purpose: Seeks the school's intervention to resolve the issue.
- Attitude: The writer is honest and objective in the report.
II. How to Write an Incident Report
Question 1: Situations where an incident report is required:
- If the class organizes a trip without the homeroom teacher's permission, the class president must write a report to the homeroom teacher and the school principal.
- If a student damages laboratory equipment during a practical session, they must write a report to the teacher in charge of the laboratory.
- The other two situations do not require an incident report.
Question 2: How to write an incident report:
An incident report must contain the following elements:
1. National header and slogan
2. Location and time of the report
3. Title of the report
4. Recipient of the report
5. Content of the report
6. Requests or assurances
7. Signature and name of the reporter
