How to Adjust Spacing Between Words in Word Properly

During drafting and working on Word applications, users primarily focus on adjusting font styles, font sizes, font types, and text colors to match the content being drafted. However, spacing between words, lines, and paragraphs often goes unnoticed because users assume that default spacing in Word is generally acceptable. But is it really adequate if left untouched?

Adjusting word spacing enhances the beauty and standardization of documents in Word

In the case of document drafting, sticking to the default spacing won't meet standards, lacking professionalism. Especially those specializing in drafting administrative documents will understand this issue! To overcome and produce a standard document, users need to adjust word spacing in Word appropriately, following the regulations in administrative document drafting to meet standards. This action will undoubtedly improve the clarity and aesthetics of the document during drafting, especially ensuring proper page layout for printing.

How to Adjust Spacing Between Words in Word Properly

In this article, we'll guide you through a quick method to adjust spacing between words in Word that can be applied to all different versions of Word such as Word 2016, 2013, 2010, 2007, 2003.

1. Adjusting Spacing Between Words (Characters)

Step 1: Open the Word document file that has been drafted or is being drafted to proceed with adjustments.

You highlight the text portion or the entire document if you wish, then press the shortcut Ctrl + D

Step 2: The Font window appears -> you select Advanced, at the top you will see Spacing under Character Spacing

Step 3: In Spacing, there are 2 features that users need to pay attention to: Expanded and Condensed which allow users to expand or condense the text.

- Expanded: Allows you to expand the spacing between letters.
- Condensed: Allows you to condense letters together.

Step 4: Suppose you choose Expanded and select a value of 5, you will immediately see the difference in the Preview section.

You press OK -> the selected text will be adjusted with the spacing as you set above.

Step 5: If you choose Condensed with a similar value -> then click OK.

Immediately, the selected text will appear as shown below. The letters you see will automatically come closer together.

With the above instructions, you must have learned how to adjust spacing between letters in Word, haven't you! Customize it to fit best for standardized spacing between letters.

2. Adjust Spacing Between Lines, Paragraphs

If your document has paragraphs where the spacing between lines and paragraphs is too close, it will make reading or viewing the document difficult. Therefore, the best way is to change the spacing between lines and paragraphs to be more appropriate.

Step 1: You select the text passage needing adjustment in spacing between lines or paragraphs.

Step 2: Right-click -> choose Paragraph....

Immediately, the Paragraph dialog box appears -> you select the Indents and Spacing tab.

Step 3: To adjust line spacing, paragraph spacing -> you select the Spacing item:

- Before/After: Allows users to adjust spacing between the current paragraph and the paragraphs above and below (measured in pt).

- Line spacing: Enables users to adjust spacing between lines within the same paragraph. Moreover, when you choose to expand lines using Exactly or Multiple, the At parameter allows you to specify spacing by a specific value (e.g., 6pt, 12pt...).

Suppose you choose Before = 6pt, Line spacing = 1.5 lines as shown below:

And the result is you receive the adjusted text as shown below. You'll notice the spacing is appropriately adjusted, looking very 'easy on the eyes.'

So now you know how to adjust spacing between words in Word! Besides adjusting word spacing, Mytour also guides you on how to adjust spacing between lines, paragraphs to be reasonable, standardized, and the procedures to perform in this article, which you can apply to all different versions of Word you are using.

If you encounter any other issues or questions while doing so, don't forget to leave your comments in the comments section at the end of the article. And if you encounter common text editing errors in Word, refer to Mytour's sharing on how to fix them!