Buzz
Today, Mytour will guide you on how to reorder pages in a Microsoft Word document. Although Word doesn't offer a straightforward method, you can still rearrange pages by assigning headings to each page or cutting and pasting content from one page to another. Unlike Microsoft PowerPoint, there's no official way to reorder pages in Microsoft Word.
Steps
Using Headings
Open the document. Double-click the Word document you wish to rearrange to open it in Microsoft Word.
Click on the Home tab. This tab is located in the blue ribbon at the top of the Word window.
Add a heading to the top of each page. To insert a heading, type the title (e.g., "Page 1") at the top of the page and press ↵ Enter, then click on Heading 1 in the "Styles" section of the toolbar.
- On Mac, you may need to click the Styles dropdown menu located on the right side of the toolbar.
- Depending on the document's formatting, you might need to scroll through the "Styles" menu to find the Heading 1 option.
Click on the View tab. This option is located a few tabs to the right of the Home tab.
Check the "Navigation pane" box. This box is found in the "Show" section of the toolbar. Once checked, the "Navigation" window will appear on the left side of the Word window.
Click on Headings. This tab is located at the top of the "Navigation" pane. A list of all headings in the Microsoft Word document will be displayed.
Rearrange the list of headings. Click and drag a heading within the "Navigation" pane to the desired position, then release the mouse. The pages in the Word document will adjust accordingly.
Save the document. Press Ctrl+S (Windows) or ⌘ Command+S (Mac).
Using cut and paste
Open the document. Double-click the Word document you wish to rearrange to open it in Microsoft Word.
Locate the page you want to move. Scroll down until you find the page you need to shift up or down.
Select the text on the page. Click before the first word on the page and drag the cursor to the last word. When you release the mouse, all the text on the page will be highlighted.
Cut the text on the page. Press Ctrl+X (Windows) or ⌘ Command+X (Mac). The "Cut" action will copy the selected text and remove it from the document, so don’t worry if the text disappears.
Find the location to place the text. Scroll up or down until you locate the page where you want to insert the cut content.
Click at the beginning of the selected page. The cursor will be positioned where you want to insert the cut page.
Paste the cut text back in. Press Ctrl+V (Windows) or ⌘ Command+V (Mac), then press ↵ Enter. The cut text will appear, starting at the cursor's position.
Save the document. Press Ctrl+S (Windows) or ⌘ Command+S (Mac).
- You can repeat this process for multiple pages in the Word document.
Tips
- Clicking on a heading in a Word document will collapse the section, hiding all information between that heading and the next. You can expand it again by clicking the heading once more.
Warning
- Unfortunately, there’s no way to rearrange pages in Word in a grid format by clicking, dragging, and dropping them, as you would with slides in PowerPoint.
