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Seamless Document Access Anywhere, Anytime with Google Drive
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Download Chrome from the official website and install it on your device.
Sign in to your Google account.
All your activities on Google apps and products are linked to your Google account, and Docs is no exception. After downloading and installing Chrome, proceed to sign in to your Google account.
Get the Google Docs Offline extension.
Chrome allows users to install browser extensions to enhance browsing with new features. The Google Docs Offline extension enables usage of Google Docs, Slides, and Sheets even when offline.
- Get Google Docs Offline for your device and install it here: Download Google Docs Offline
Activate Offline Access
Open Google Docs, sign in to your Google account (if not done already). Then, click the 3 horizontal lines icon in the top left corner, select Settings, and toggle the Offline slider.
Upon completion, you can seamlessly continue editing and saving your documents even offline. Moreover, Google automatically downloads recent files, enabling you to edit without accessing the original file. For older files, downloading is required beforehand.
Effortlessly set up and utilize Google Docs offline on your mobile device.
Activating Google Docs access on mobile devices is simpler compared to PC.
Download the app for Android/iOS devices.
Google provides Google Drive, Docs, Slides, and Sheets apps for Android and iOS devices. Download and install the app for your Android or iOS device.
- Get Google Docs for Android here and for iOS here.
Ensure recent files are available offline.
In the Drive app you just downloaded and installed, tap the 3-line icon, select Settings, and enable Make recent files available online.
When you enable the option, it will apply to each account on your device. Therefore, you will need to follow similar steps for each Slides and Sheets application if you wish to.
Mobile apps will automatically detect files you frequently use and store a local copy available for offline use. However, ensure specific files are available. To accomplish this, refer to the next guide below.
Ensure specific files are available offline
By default, Google will attempt to save storage space by only storing a copy of recent locally edited files on your device.
However, you can choose different options if you want to ensure specific files are always available. On a laptop, you can download and install Google Drive Backup and Sync to store local copies of all files, or just specific folders on the desktop screen. At this point, Drive functions similarly to Dropbox.
However, if you only want to download specific files, first search for the file you want to save in the application. Click on the More icon (the icon with three dots) and enable the Available offline option. Repeat the steps for the files you want to save.
When files are available for offline use, you will see a circular icon with a checkmark inside. When editing these files without an Internet connection, next to the document name, you will see a lightning bolt icon.
The above article from Mytour has just guided you on how to install and use Google Docs offline on both computers and mobile devices. If you have any questions or need clarification, readers can leave their comments below the article.
In addition, you can also explore more tips and tricks on effectively using Google Docs. If you have to type a fairly long document, there's no need to worry because Google Docs supports users in composing documents using voice input. Check out the article on how to compose documents using voice input with Google Docs and Google Translate.
