Understanding Notion: A Detailed Guide on Downloading and Using Notion

What is Notion?

Notion is a web-based note-taking app developed by Notion Labs Inc and first launched in 2016. It is now available on multiple platforms such as Android, iOS, Windows, Mac, and Linux.

The mobile version of the app has attracted over 10 million downloads on Google Play. Moreover, the majority of users highly rate the utility of this app.

Notion can serve all types of users from students to professionals, from small tasks to large projects. You can use this app to jot down to-do lists or manage large projects with multiple participants. With its user-friendly and intuitive interface design, everyone can easily access it from the first time using.

Key Features of Notion

The popularity of Notion is due to features such as convenient note-taking, planning and project management support, cross-platform synchronization, ... Especially, this app has a free personal version with many useful features.

Convenient Note-Taking Tool

With Notion, you can comfortably jot down anything you want in various forms such as text, images, videos, file sharing, ... Moreover, this app allows you to create multiple notes simultaneously and arrange them as desired.

For example, you can create a daily to-do list and add it to the “To-do list” section, or create lecture notes and add them to the “Study” section, or create meeting content records and add them to the “Work” section.

A treasure trove of diverse resources awaits within Notion. Explore a plethora of icons, images, and templates spanning various themes, effortlessly integrate them into your notes.

Notion offers an extensive resource library comprising icons, images, and templates across multiple subjects. Easily search and insert these resources into your notes.

Inject vibrancy and interest into your notes with captivating images and icons. Utilize icons for easy categorization, enhancing document search efficiency, while images vividly illustrate content, making note-taking engaging.

Efficiently manage large-scale projects with Notion, a feat few note-taking apps achieve. Seamlessly create and oversee projects with multiple collaborators using tailored project templates. Delegate tasks, set timelines, manage deadlines, and track project progress effortlessly.

Notion empowers you to create and manage projects seamlessly, even with multiple team members involved. Simply select the appropriate project template to organize tasks, timelines, assignments, deadlines, and project milestones efficiently.

Project administrators can grant access permissions to team members, enabling real-time task tracking. Any edits made in Notion are instantly shared with all members.

Notion supports cross-platform synchronization, available on Android, iOS, Windows, and more. Your content seamlessly syncs across all devices linked to your account, ensuring updates reflect across all platforms.

Create and manage multi-member teams and projects across various devices.

Learn how to install the Notion app on your Android smartphone.

Currently, this application is available for free on Google Play, making downloading the app for Android incredibly easy.

Step 1: Open Google Play and search for the “Notion” app.

Step 2: Click on “Install” to begin installing the app on your phone > wait for the installation process to complete > click “Open” to launch and use Notion immediately.

Learn how to download the Notion app on your iOS device.

Notion is available on the App Store for download. Follow the instructions below to get the app:

Step 1: Open the App Store > search for the “Notion” app.

Step 2: Click on “Get” or the download icon to initiate the app installation.

Step 3: After installation completes > click “Open” to launch and use Notion on iOS.

Learn how to download Notion on your Windows/Mac computer.

Step 1: Visit the Notion website. On the menu bar, hover over Downloads.

Here, Notion provides 2 download files: Download for Mac and Download for Windows. Choose the appropriate download for your operating system.

Step 2: Once you have downloaded the latest .exe installation file for your computer, double-click the file to proceed with the installation process.

Please wait a few minutes for the system to successfully install and become accessible.

Learn how to use Notion online via web browser.

Instead of downloading the Notion app to your phone or computer, you can use the online web version. Follow the instructions below:

Step 1: Visit the official website of

and click on “log in”.

Step 2: Choose between logging in with Email or continue with Google > select your personal email and complete the login process.

Step 3: Now, you've entered the Notion workspace interface and can start utilizing its features, such as:

Creating a page:

Click on the “Add a page” icon to create a new page > create smaller pages by clicking on the “+” sign. Within each page, you can insert text, images, videos, and customize the content as desired.

Creating a group space:

Click on “Create a teamspace” > fill in the information > click “create teamspace” > add members to the group.

Additionally, all the features available on Notion are located on the left sidebar. Simply click on each feature to explore and use as desired.

In summary, this article helps you understand what Notion is, how to download Notion, and how to use Notion online. Feel free to leave a comment below this article if you want to learn more about Notion!