Buzz
When composing documents in Word, users often encounter long phrases repeated multiple times, making typing these phrases each time difficult. Word integrates the Autotext feature to help address this challenge.
Tricks for inserting Autotext into Word:
- Compose quickly and accurately.
- Save time and enhance data entry efficiency.
Guide on Creating Autotext in Word from 2003 to 2019
How to Add Autotext in Word
For Word 2019
Step 1: Select the phrase, paragraph you want to abbreviate, as shown below I choose the link to the Mytour Homepage.
Step 2: On the Word 2019 toolbar, click the Insert tab, select Quick Parts.
Step 3: In the displayed options, click AutoText, then select Save Selection to AutoText Gallery.
Step 4: In the Create New Building Block window, pay attention to the Name section. Here is where you enter the keyword, set the abbreviation for the phrase you need. In this example, I set it as TMP.
Step 5: Press OK to save the changes.
Step 6: Back to the text entry window, type the keyword 'tmp', then press F3 key for the result as shown below.
Or if you're looking to insert a signature into Word to copyright your document, you can refer to the instructions here.
- Read more: How to insert a signature into Word
For Word 2003
Step 1: To create autotext, first select the text you want to define, then go to the Insert menu and choose AutoText/ AutoText…
Step 2: When the AutoCorrect dialog appears, enter a short and memorable name for the selected text in the Enter AutoText entries here section, then press Add to save the autotext you just created and press OK to finish.
From now on, whenever you need to type the above text, simply open the AutoCorrect window and type the predefined abbreviation (here it is ch) then press Insert.
For Word 2007
Step 1: By default, Word 2007 does not display the AutoText button on the toolbar. Therefore, first, we need to bring it out by: Clicking on the Office Button in the top left corner, then choose Word Options. When the window appears, select the Customize section.
Step 2: In the Choose commands from section, select Commands Not in the Ribbon. Scroll down to find AutoText, choose it, then click Add >> on the right side and press OK.
Now, the AutoText icon appears on the Word 2007 toolbar. To create AutoText for a specific text, simply highlight it, then click the AutoText icon and select Save Selection to AutoText Gallery to open the Create New Building Block window.
You can also open this window using the shortcut Alt + F3.
Step 3: Next, enter a short name for your AutoText in the Name field, select Gallery as AutoText, then press OK to finish!
To insert AutoText, simply type the exact name and press F3 (in this example, the name is vidu). Alternatively, click the AutoText icon and choose the text you want to insert (useful for cases with multiple AutoTexts where you may not remember all names).
Additionally, you can edit or delete AutoText by right-clicking on the text snippet under the AutoText button and selecting Edit Properties… or Organize and Delete…
Here we have provided instructions on how to add Autotext to a Word document, enabling you to quickly and easily compose and manipulate Word files. The techniques outlined in this article apply to versions of Word from 2003 to 2019.
Currently, there is a licensed software dedicated to creating free shortcuts, facilitating faster text composition. It's called Smart Auto Typer and Talker. If you're interested, you can check out the licensed software, Smart Auto Typer and Talker.
